Apr, 7 Posted by

When it comes to a remote board meeting, people tend to feel less compelled to be attentive than in person. It’s easy to succumb to the temptation to check your email, grab snack, or answer the telephone. The good thing is that you can overcome many of these challenges by managing your meetings efficiently. The following best practices will help you keep virtual meetings on time, secure and efficient.

Use a dependable, online portal that has board-management software that includes an agenda maker and video integration. It also has other useful tools such as document centers and task managers. These tools allow you to conduct meetings without having leave the portal, and ensure that everyone has the ability to access them regardless of the location, time zone or device. It’s also a good idea to designate a moderator for your meeting. They can oversee each system and ensure they are working properly.

Send reminders to attendees for the meeting at least 24 hours prior to the meeting. This will decrease the number of no-shows, and ensure that participants have all the necessary information to participate. Additionally, you can use an agenda template with specific information about the call so that participants aren’t lost in the conversation.

If a member is unable to attend a board meeting via remote they must supply the board with a formal statement outlining the reason for their absence and describing any reasonable accommodation requested. The board will then determine if the excuse is valid. This process can be complicated, but the board should strive to be as fair and consistent as possible.